1. Introduction
This Privacy Policy explains how Cognolynx collects, uses, stores, and protects personal information when you visit our website, apply for an internship or job, use our certificate verification service, or contact us through our website.
By using our website or submitting information through our forms, you acknowledge that you have read and understood this Privacy Policy.
2. Information We Collect
Depending on how you interact with Cognolynx, we may collect the following information:
Information you provide
- Full name
- Email address
- Phone number
- College or university
- City and state
- LinkedIn profile
- Portfolio or personal website
- Job position applied for
- Educational qualifications
- Professional experience
- Skills and professional information
- Expected salary and notice period
- Resume or CV
- Information submitted through support requests
Certificate information
When a certificate is issued, we may store information such as the certificate ID, recipient name, internship domain, issue date, completion date, certificate status, and the associated certificate file.
Technical information
We may also receive basic technical information such as browser type, device information, IP address, approximate location derived from technical data, and website interaction information where necessary for security, operation, and analytics.
3. How We Use Information
We use collected information only for appropriate business and operational purposes, including:
- Processing internship applications
- Processing job applications
- Reviewing candidate qualifications
- Communicating with applicants
- Managing internship activities and submissions
- Issuing and verifying certificates
- Responding to support requests
- Maintaining website security
- Improving our website and services
- Preventing fraud, abuse, and unauthorized activity
- Complying with applicable legal obligations
4. Internship & Job Applications
If you apply for an internship or job through our website, the information you submit may be reviewed by authorized Cognolynx personnel for recruitment, selection, internship administration, and related communication.
Resumes and other application materials may be stored securely and accessed only by authorized personnel who require the information for legitimate business purposes.
Please do not submit passwords, financial account credentials, government secrets, or other information that is not required for your application.
5. Certificate Verification
Cognolynx provides an online certificate verification service.
When a certificate ID is entered, the verification system may display limited certificate information necessary to confirm its authenticity, such as:
- Certificate ID
- Recipient name
- Internship domain
- Issue date
- Completion date
- Certificate status
Certificate files are stored separately from the public verification information. Access to certificate files may be provided through temporary, secured links.
7. Data Storage & Security
We use reasonable technical and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, loss, or destruction.
Application information and uploaded files may be stored using trusted infrastructure and cloud service providers.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
8. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including recruitment, internship administration, certificate verification, legal obligations, dispute resolution, and legitimate business requirements.
Retention periods may vary depending on the type of information and the purpose for which it is processed.
9. Your Privacy Rights
Subject to applicable law and its implementation, you may have rights relating to your personal information, including the ability to request access to, correction of, or deletion of personal information and to exercise other applicable data protection rights.
Requests can be submitted using the contact information provided below. We may need to verify your identity before processing a request.
11. Third-Party Services
Our website may use third-party services and infrastructure providers to support functions such as hosting, database management, file storage, email delivery, payments, analytics, and security.
These providers may process information according to their own privacy policies and applicable contractual or legal obligations.
12. Children's Privacy
Our services are not intentionally designed to collect personal information from children in circumstances where such collection is not permitted by applicable law.
If you believe that personal information belonging to a child has been submitted to us improperly, please contact us so that we can review the situation and take appropriate action.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or business practices.
The updated version will be published on this page with a revised "Last Updated" date.
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact Cognolynx through the contact details provided on our website.
Email: Use the official Cognolynx contact email published on our website.
Location: India